Welcome Expo

Ready to secure your place at one of UCF’s biggest fall traditions? Use this section to get started! Complete the Welcome Expo Vendor Interest Form today to let our team know you’re ready to move—your Welcome Expo experience begins the moment you hit submit.

Registration & Payment: What You Need to Know

• Priority will be given on a first come, first serve basis.
• Registration is NOT approved until confirmed by the Knights Major Exploration and Transition Center from welcomeexpo@ucf.edu.
• Registration confirmation email will include steps for submitting the registration fee.
• Payments must be submitted online, as paper checks will not be accepted.
• Registration fees are due no later than two-weeks after registration has been confirmed.
• Missed deadlines will result in cancellation of interest.

Bring your brand to life at the Welcome Expo through giveaways and food offerings. Draw students in and highlight what your organization brings to the area. Below, participating vendors can view guidance on swag and samples, in accordance with UCF requirements, to spark engagement, boost visibility, and create meaningful connections with students.

• Giveaways are encouraged to boost visibility, build buzz, and welcome students to the Orlando area.
  • Previous year swag provided by vendors include: stationary products, sunglasses, reusable bags, coupons, and much more.
  • Previous year vendors have raffled gift baskets, gifts cards and services.
• Food vendors are permitted to bring sample-size food items with prior approval. To learn more, email welcomeexpo@ucf.edu for required food documentation.
• Pre-packaged food, usually found in dry goods sections of grocery store, are permitted. This includes granola bars, candy and chips.

IMPORTANT: 

• Monetary transactions for the sale of goods and services is NOT permitted. No exchange of any form of payment between Welcome Expo participants and vendors is permitted at the event.
• Home cooked/baked goods are NOT permitted at the event.

The Welcome Expo Vendor FAQ brings together the most commonly asked questions to help vendors navigate event details with ease. If you do not see your question addressed here, feel free to email our team. We are always happy to help keep your Expo experience running smoothly.